Frequently Asked Questions About the Chiropractic Paperwork System

Q: How many forms come with the full system?

There are 8 different forms consisting of 20 pages supplied as individual, uneditable print-only PDFs. Print as many copies as you wish. Or have Kinkos print them for you.

Q: What happens if I move? How much does it cost to update my forms?

No problem. We charge a nominal hourly fee for our designer to update your forms and supply you with a new set. It generally runs about USD $15 - $30.

Q: Insurance companies are still paying me, why do I need these forms?

That was the belief of virtually every chiropractor—right up to the moment they were notified that their patient files where going to be the subject of an audit or review.

These audits, conducted by commissioned inspectors rarely end well, usually demanding that you return money that you've already spent.

Unfortunately, “I didn’t know” or “Nobody ever told me” are not adequate excuses. Bring your financial department into compliance as soon as possible. Document correctly. Code correctly. Evaluate correctly. And be sure to dismiss properly.

Q: How much does the Paperwork System cost?

The entire system, personalized for your practice is USD $595 (less any discounts offered by our affiliates). You're buying the intellectual property and real-world experience of three chiropractors and two chiropractic consultants who have over 100 years of combined experience with chiropractic examination, coding, documentation and compliance issues. Not only is your one-time purchase a bargain, it reflects a mere fraction of the value of this collected wisdom, giving you confidence and peace of mind.

Ignorance, or recovering from an audit, is far more expensive!

Q: Will I see a proof?

Yes. We will email you a PDF proof of the forms to insure that we have spelled your name and imprinted your other practice details correctly. Upon your approval, we will send your final forms as a set of password-protected, non-editable PDF files from which you can print as many copies as you wish. Plus, links to training videos for each form explaining their proper use.

Q: I use a special technique, can the forms be customized?

Most chiropractors find the forms flexible enough to accommodate their particular approach to chiropractic. Some customization is possible, as long as it doesn’t compromise the integrity of the system. An hourly fee for our graphic designers will apply and is quoted on an individual basis. Contact Patient Media for more details.

Q: Why can’t I buy the system as a set of printed paper forms?

The shipping costs to move easily printed 8½” X 11” forms around the world seem like a needless waste. To reduce costs and provide greater flexibility for our customers, it made more sense to provide read-only files for local printing. These are simple one- and two-sided forms that can be conveniently printed from your computer or sent to a local printer.

Q: When will you have an EMR version?

Even with the allure of the $44,000 tax credit, it will be years before the promise of the paperless office arrives. Until then, a proper paperwork documentation system is essential. Without the mastery of a paper system, setting up any one of several software solutions for your practice will be a painful, frustrating task. Get it right on paper before implementing a software solution!

Q: May I buy the forms individually?

We offer the Health History Intake Form individually so doctors that with EHR software can still gather information and make consultation notes. We also offer some of the other forms bundled together as "kits." However, don't underestimate the value of an integrated documentation system, with each form linking to the next, ensuring that your documentation obligations for each episode of care are met. Frankly, it's the patchwork of homemade forms that has gotten many chiropractors into trouble in the first place.

Q: May I put the patient intake form on my website?


Q: How do I order the system?

Simply click on the "Buy Now" button in the upper right corner. Enter your personalization details (up to 30 characters of text on no more than seven lines), upload your logo (optional) and determine which forms you'd like to purchase.

When purchasing the entire system, choose your purchase option: USD $595 payment in full, two payments of USD $300 or four payments of USD $160. (If you have a discount code offered by one of our affiliates, enter it and click "Apply Discount.")

Q: How long does it take to get the forms?

Our service goal is to provide your files within two business days of your purchase. If we contemplate it will be longer, we'll notify you. After your approval of the proofs, we can send you the final forms often within hours or by the next business day.

Have a question not answered here? Use our Contact page for a prompt reply.